Home » Featured Blog » Summation Shortcuts
Rooting through and indexing large amounts of documents can be a complex and time-consuming task, placing undue burdens on investigators and clogging a case’s workload. This sort of complication can have negative effects on the timeline and outcome of a case.
Enter Summation, an excellent multi-faceted software program used to keep documents organized so that nothing gets misplaced and provides many fields for indexing so that documents can be quickly retrieved when needed. It is utilized by many firms in the legal industry to manage document intensive cases. Like most software programs, however, there are many shortcuts available that users are often unaware of. These shortcuts can significantly increase productivity and efficiency when navigating within the program.
Below is a quick reference guide for some of the most frequently used keyboard shortcuts for Summation. The shortcuts vary based on which view you are using within the program. The “Column View” is where indexing takes place and below is a list of the shortcuts available that I find to be most helpful.
Column View
Ctrl + G = To quickly jump to a specific Summary
Ctrl + H = To Mark/Unmark a Summary as a Hot Fact
F2 = Toggle between Display/Edit Mode
F3 = Clear Current Field of All Contents
F4 = Input Today’s Date
F5 = Duplicate Field immediately above
F6 = Open Lookup Table
F7 = Go to Previous Record
F8 = Go to Next Record
F9 = Zoom
Shift + F4 = Retrieve All Summaries in Database
The “Image View” has many useful shortcuts available that can be used when navigating within the images themselves.
Image View
Ctrl + R = Print Current Page/Image
F = Fit Image in Window
F7 = Go to Previous Document
F8 = Go to Next Document
L = Rotate Document 90 Degrees Left
R = Rotate Document 90 Degrees Right
Minus sign (-) = Zoom out
Plus sign (+) = Zoom in
Page Down = Next page in a multi-page document
Page Up = Previous page in a multi-page document
CATEGORIZED UNDER: UncategorizedLeslie P. Littrell
Senior Analyst
Leslie P. Littrell is a forensic and investigative accountant specializing in fraud examination, forensic accounting and litigation consulting.
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The accounting and auditing world is buzzing with talk of how automation and other technologies will reshape the accounting profession. Oh, how slow this world catches on! The reshape should have already taken place as both technology and automation have far surpassed the capabilities and knowledge of most auditors.
READ FULL BLOGAnalyzing Assumptions in a Cash Flow Forecast | Kelly Schmid
Forecasts of future cash flows within the income approach to business valuation are loaded with assumptions. During my nearly two decades of business valuation experience, I have reviewed hundreds of valuation reports prepared by other experts that serve as a constant reminder that mathematical accuracy does not always equate to a reasonable value. I have seen erroneous assumptions made by business appraisers that range from illogical disconnects within the valuation to outright errors or unsubstantiated speculation.
READ FULL BLOG28th Annual ACFE Global Fraud Conference in Nashville — Like a Fine Wine | Ralph Q. Summerford
The premier annual conference for anti-fraud professionals just concluded in Nashville at Music City Center. Nashville has every reason to beat its chest about this new venue — it is just fantastic. It’s as good as, if not better than, any conference center in any major city across the country.
READ FULL BLOGBest Practices for Employers: Conflicts of Interest | Kelly J. Todd
In my last blog, I discussed why corruption in the workplace always requires a conflict of interest. Conflicts of interest arise when employees have interests that may make it difficult to maintain one’s duty of loyalty to their company in an objective and effective manner. Quashing all conflicts of interest within businesses would be difficult to conduct; therefore, it is important to know how to reduce the risks inherent in conflicts of interest.
READ FULL BLOGQuickbooks Audit Trail: Fraudulent Behavior Detection | Lindsay H. Gill
The QuickBooks Audit Trail (or Audit Log, depending on the version) provides a log of each accounting transaction and denotes any additions, deletions or modifications affecting the integrity of the transaction. The tool captures every transaction from the time it is initially entered into QuickBooks, and tracks changes to the original entry, including transaction type, date, account, vendor/customer name, transaction amount, quantity, and price. The Audit Trail also reveals the User ID under which the entry, deletion or modification was made. The Audit Trail is a report built in the QuickBooks ReportCenter– all you have to do is click a button to generate the report.
READ FULL BLOGWhy Corruption Always Requires a Conflict of Interest | Kelly J. Todd
When it comes to corruption, there is almost always a common denominator: a conflict of interest. A conflict of interest exists when an individual or corporation has the opportunity – real or perceived – to exploit their position for personal or corporate benefit. Corruption occurs when the individual or corporation takes advantage of that opportunity and indeed abuses their position for private gain.
READ FULL BLOGSocial Media Evidence: Where to Look and Protocols to Follow | Lindsay H. Gill
As a digital technology expert, it is fascinating to observe how today’s technology-centric world obsesses over anything and everything digital – especially social media. From sharing locations on Instagram and Facebook to live tweeting events, people constantly update their friends – and strangers, if their account is public – on their every movement. Social media […]
READ FULL BLOGAdding the Value: Business Valuation Expertise in Divorce Litigation – Part Two | William C. Dameworth
In my last blog post, I explained what an active/passive appreciation study is, scenarios in which it would be conducted and the value that a business valuation expert brings to the table when performing the analysis. As a refresher, an active/passive appreciation study is often required in matrimonial litigation when an existing business or business interest is owned by one spouse prior to the marriage, or is gifted or bequeathed to one spouse during the marriage. Since we have covered the basics, we can now dive deeper and discuss the various phases and steps of an active/passive appreciation study.
READ FULL BLOGThe Digital Footprint: Where to Look | Lindsay H. Gill
The world of technology offers the opportunity for fraud experts to trace the “untraceable.” With technology becoming more popular and present in our lives by the day, people are conducting their lives more digitally, whether through email, texting, social media or Internet browsing. Collecting, analyzing and interpreting the electronic evidence of fraudulent activity is becoming more widespread in the fraud examination world, and will most likely soon become the standard.
READ FULL BLOGAdding the Value: Business Valuation Expertise in Divorce Litigation | William C. Dameworth
When going through a divorce, determining the marital value of private business interests can often get tricky – this is especially true if one spouse has a separate ownership interest in a business. An active/passive appreciation study is often required in matrimonial litigation when an existing business or business interest is owned by one spouse prior to the marriage, or is gifted or bequeathed to one spouse during the marriage.
READ FULL BLOGStrengthen Waged-Based Loss Cases with a Forensic Accounting Expert Sooner Rather than Later | Kelly J. Todd
I have worked in investigative financial consulting for more than 17 years, and during my tenure I have worked with attorneys in a variety of capacities to provide financial consulting and expert support in a broad range of personal and corporate disputes. One of those capacities includes serving as a forensic accounting expert on cases involving wage-based losses.
READ FULL BLOGThe Give and the Take in Charitable Giving | Ralph Q. Summerford
Charitable giving, while good with intent, is not always received as expected. Let’s say you and I give to a seemingly worthwhile charity. You may be surprised at who really takes from the charity – frequently, it’s the fundraisers and executives. Oftentimes the fundraisers and executives are one in the same, since many founders will leave the charity to start a consulting and fundraising business to contract with the charity. This is really where it begins to get out of hand.
READ FULL BLOGBenefits of Seeking Independent Counsel in an Accounting Malpractice Lawsuit | Ralph Q. Summerford
Most CPAs will never face the underbelly of an accounting malpractice lawsuit. Those who do, however, will say the challenges are something they never want to experience again in their lives.
READ FULL BLOGFraud Suspected in the Workplace? Employers, You Better Read This – Part Two | Kelly J. Todd
When you think of fraud within an organization, a newer employee may be top-of-mind, but according to the Association of Certified Fraud Examiners (ACFE), seven percent of perpetrators committed fraud during their first year and more than 53 percent had been with their organization for more than five years.
READ FULL BLOGFraud Suspected in the Workplace? Employers, You Better Read This – Part One | Kelly J. Todd
There’s no way around it—according to the Association of Certified Fraud Examiners, an estimated five percent of annual revenues are lost to financial crime. What do these numbers mean for you? Big or small, public or private – with statistics like these, there’s a good chance your business is more likely than not to fall victim to internal fraud.
READ FULL BLOGTechnology Talk: Active Data for Excel | Lindsay H. Gill
We all recognize budget is a constant concern for auditors and investigators. Oftentimes our technology budgets are just too tight. We find ourselves looking for powerful tools to add to our toolbox that do not break the bank. One of these tools is Active Data for Excel.
READ FULL BLOGPre-divorce Business Downturn Syndrome | William C. Dameworth
Reflecting back on the performance of more than 1,000 business valuations over the last 20-plus years, I have observed the regular occurrence of an economic event in many divorce-related engagements that I have named the Pre-divorce Business Downturn Syndrome (“PBDS” for short).
READ FULL BLOGA Lesson on Investigating Fraud from A Fictional Investigator | Ralph Q. Summerford
As a frequent speaker on the subject of fraud, people often ask me, “How do you investigate fraud?” My answer is always the same: You look for the anomaly. To me, it sounds so simple until I step back and realize that most people cannot see the anomaly, although it is usually right in front of them.
READ FULL BLOGIdentifying Fraud Symptoms: What Really Goes on Between the Balance Sheets? Part II | Kelly J. Todd
Identifying fraud symptoms in financial statements requires observation and recognition. If you don’t look, you’re unlikely to find it. Worse yet, if you do look, are you sure you will recognize the symptoms of fraud?
READ FULL BLOGIdentifying Fraud Symptoms: What Really Goes on Between the Balance Sheets? | Kelly J. Todd
Fraud, unlike acts of terror, murder, or bank robbery, is rarely observed. Instead, only symptoms or indicators, most often exhibited through changes in the financial statements, are present.
READ FULL BLOGCareful Out There – Ponzi Schemes are Alive and Well | Ralph Q. Summerford
With all of the publicity that surrounded the Bernard Madoff, Scott Rothstein, ZeekRewards and Allen Stanford Ponzi schemes, among many others, you would think that people would have by now received the message about Ponzi Schemes; how they work and how those investors lose their money.
READ FULL BLOGWhen Crowdfunding Becomes Crowdfrauding | Leslie P. Littrell
Crowdfunding is the relatively new process of using social media to receive small contributions from many different individual investors.
READ FULL BLOGSummation Shortcuts | Leslie P. Littrell
Rooting through and indexing large amounts of documents can be a complex and time-consuming task, placing undue burdens on investigators and clogging a case’s workload. This sort of complication can have negative effects on the timeline and outcome of a case. Enter Summation, an excellent multi-faceted software program used to keep documents organized so that […]
READ FULL BLOGTechnology Talk: Excel Shortcuts | Lindsay H. Gill
I was recently surprised to learn at a team meeting that my peers were not as familiar with the many Excel shortcuts that I apparently take for granted. Urged by our team to share more, I decided I should share a few of the more frequently used Excel shortcuts with you:
READ FULL BLOGShow Your Work | Leslie P. Littrell
With the increase in accounting malpractice claims being filed today, it is of utmost importance that attorneys advise their clients on how to act in anticipation of litigation rather than being forced to react. It is becoming more a question of when than if auditors will be sued by one or more of their clients at some point during their career, and they need to be prepared at all times.
READ FULL BLOGCyber-security: Minimizing Internal Threats | Kelly J. Todd
Like a magician’s sleight of hand, the barrage of headline news related to hackers and cyber criminals may divert attention away from the equally dangerous, but perhaps less obvious, threat to your corporate assets: employees. While trusted employees are moving, sharing, and exposing corporate data just to do their jobs, the malicious employee may be deliberately taking confidential information for personal gain or other nefarious reasons.
READ FULL BLOGKnow Your ABCs – Serving on Nonprofit Boards | Forensic Strategic Solutions
As professionals, many of us have had or will have the opportunity to serve on the Board of Directors of a nonprofit organization. This can be a rewarding experience and a way to maintain civic involvement and a connection to the community. But what if the nonprofit organization is defrauded by an employee, or worse yet, by the CEO? This event can have serious ramifications, especially if the organization receives government grants, not to mention the effects on those whom the nonprofit benefits.
READ FULL BLOGWhen Should You Start Looking for Fraud? | Kelly J. Todd
Larger organizations are more likely to experience fraud by an employee’s misuse of influence in a business transaction in order to gain a direct or indirect benefit. Small organizations, however, typically fall victim to the rogue employee who directly steals the organization’s assets or misuses its resources.
READ FULL BLOGLet’s Get Digital: Putting Benford’s Law to Use in Fraud Examinations | Forensic Strategic Solutions
A man by the name of Frank Benford. In the 1930s, physicist Benford developed a theory of leading digits, now known as Benford’s Law. Benford’s Law tells us that in a variety of data sets, the probability of occurrence of each digit (0 through 9) as the first digit in a number follows a certain distribution. That is, the digit 1 will occur with about a 30% frequency, followed by the digit 2 at 17.6%, through the digit 9 at 4.6%. See Figure 1.
READ FULL BLOGB.Y.O.D. | Lindsay H. Gill
“Bring your own device,” or “B.Y.O.D,” is a concept that an increasing number of companies are implementing. B.Y.O.D allows employees to use their personally-owned devices in the work place. These devices can range from laptops and tablets to cell phones and flash drives. While B.Y.O.D may be a good plan in theory – employees can work with devices they are comfortable using – It is important for employers to thoroughly consider the implications and potential pitfalls before implementing a B.Y.O.D policy. Consider, for example, the following key areas regarding the security of corporate information and infrastructure:
READ FULL BLOGDebits, Credits, and…Edits? | Forensic Strategic Solutions
As accountants, we know the significance of numbers. But in the process of balancing our debits and credits, it is easy to forget the significance of words. Although it’s important to develop and maintain our skills in spreadsheets, calculations, and analysis, our writing skills are just as important.
READ FULL BLOGSocial Media in Fraud Investigations | Lindsay H. Gill
There’s no denying it: social media has changed the way we interact with each other. People are tweeting live from events, “checking in” on Facebook, posting pictures to Instagram and commenting on, liking or sharing just about everything. The amount of personal information that social media users willingly put “out there” is staggering.
READ FULL BLOGAccounting Malpractice Is a Growth Industry | Ralph Q. Summerford
CPA’s have close relationships with their clients (especially in smaller accounting practices) and rightfully so. Who else is better to understand their client’s financial and business affairs than their trusted CPA? And the relationship generally remains close…
READ FULL BLOGQuickBooks Audit Trail: Leveraging This Tool to Expose the Footprints of a Fraudster | Forensic Strategic Solutions
Employers, if you use QuickBooks for your company’s accounting needs, you have a built-in tool for fraud prevention and detection at no additional cost to you: the QuickBooks Audit Trail.
READ FULL BLOGComputer Forensics v. E-Discovery: What Every Expert Should Know | Kelly J. Todd
Increasingly, the answers to the most fundamental litigation questions – the “who, what, where, when, and why” – are contained in electronically stored information (ESI), which can be retrieved through electronic discovery (e-discovery) and/or computer forensics.
READ FULL BLOGHow to Find Electronically Stored Information | Kelly J. Todd
In our case study, gas station owner, Morris, has alleged that Green Fuel, a small gasoline distributor, overcharged him. Both parties had inadequate and unsophisticated documentation, making determining losses very difficult.
READ FULL BLOGElectronically Stored Information: The Case Study | Kelly J. Todd
You might not think that a small business would have useful or accessible electronically stored information (ESI). Consider this example of identifying and obtaining relevant forensic evidence to determine lost profit damages with this particular small business.
READ FULL BLOGUnlocking the Potential of Electronically Stored Information | Kelly J. Todd
Think twice before you assume that an unsophisticated small business cannot possibly have any useful or accessible electronically stored information (ESI).
READ FULL BLOGLook for the anomaly to find fraud | Ralph Q. Summerford
Events may happen in a person’s life that can lead to an act of desperation. And desperate people may take irrational actions. I am talking about bad economic times, the failure of a business, the loss of a job, divorce, a family member on drugs, disease, children in trouble, criminal acts by a family member […]
READ FULL BLOGTime off to discover fraud | Lindsay H. Gill
Regardless of the time of year, employees will always have reasons to come and go in the office. Vacations, conferences and meetings are a regular part of most employees’ daily schedules. So rather than worrying about the empty chair they leave behind, take advantage of the time they take off to measure efficiency and expose […]
READ FULL BLOGPreventing fraud during the holidays | Lindsay H. Gill
As we discussed in last week’s blog post, there can be more fraud during the holiday season for a variety of reasons. A few quick steps you can take to reduce your vulnerability to fraud include: Be present – The perception of detection is often one of the strongest controls against fraud. Business owners need […]
READ FULL BLOGWhy is there more fraud during the holidays? | Lindsay H. Gill
Fraud happens all the time, but the holiday season provides situations that people may try to take advantage of. The “fraud triangle” has three points to it: Need or Greed Opportunity Rationalization During the holidays, we often see changes in two of these points: increased need or greed and increased opportunity. People want to be […]
READ FULL BLOGGuarding Against Embezzlement Fraud: Defensive Measures | Ralph Q. Summerford
Now that you’ve gained valuable information from the first and second parts of our educational series, Guarding Against Embezzlement Fraud, we offer insight into defensive measures. It is extremely important to understand the necessity of an adequately controlled investigation. The moment embezzlement or fraud is suspected, steps should be taken to mitigate the company’s damages while […]
READ FULL BLOGGuarding Against Embezzlement Fraud: What Can Go Wrong? | Ralph Q. Summerford
Welcome to the second installment of our three-part educational series on Guarding Against Embezzlement Fraud. Catch up on part one, Guarding Against Embezzlement Fraud: Developing An Action Plan. Simply adopting an action plan doesn’t necessarily eliminate the risk altogether. What can go wrong? Many varied problems. The reason unexpected situations arise is because they are unexpected. […]
READ FULL BLOGGuarding Against Embezzlement Fraud: Developing An Action Plan | Ralph Q. Summerford
We’d like to introduce our three-part educational series on Guarding Against Embezzlement Fraud. In this first installment, we will discuss preventive measures you can take. The second part will explain how embezzlement cases can bring about unexpected problems, and the third and final part of our series will discuss defensive measures. It’s not something business […]
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